Nov 142011
 

If you have been following advice from me and others, you are taking the time to keyword your photos using the Keywording panel, so that you can find them later.  Now it is time to organize these keywords.

The Keyword List panel, which is below the Keywording panel, shows you all the keywords you have ever assigned to photos in your catalog.  Chances are, at this point it’s just a very long list, sorted alphabetically.   You can clean this up by arranging your keywords into nested hierarchies.  Here’s an example:

Keyword Hierarchy in Lightroom

There are three advantages to using keyword hierarchies in Lightroom:

1.  It is easier to find a keyword in the list.
2.  You can collapse hierarchies in the list, so that they don’t take up space while you aren’t using them (Just click on the downward triangle to hide all keywords within that keyword.)
3.  When you assign the bottom-level keyword, all keywords further up in the hierarchy are automatically assigned, thus saving you time. For example, If I assign Victoria to a photo or group of photos, British Columbia, Canada, North America and Location are automatically assigned to the photos.

Here’s how you would set up a hierarchy:

Let’s say that you have keywords for the names of family, friends and clients, as well as some descriptive keywords for people, and you want to organize them as follows:

keyword-hierarchy-lightroom-people

  • To add a new keyword, “People”, click on the + to the left of the words “Keyword List” at the top of the panel, and type People as the Keyword Tag.  Click Create.  Note that this does not assign the keyword to any photos.

New Keyword in Lightroom Using Keyword List Panel

  • Right-click on the keyword People, and choose Create New Keyword Inside “People”.  Call this one Clients.
  • Now click and drag your existing Client names keywords and drop them right on top of Clients, to nest them within Clients.
  • Again, Right-click on the keyword People, and choose Create New Keyword Inside “People”.  Call this one Family.
  • Click and drag your existing Family names keywords and drop them right on top of Family, to nest them within Family.
  • etc.
As I mentioned earlier, once you have the hierarchy set up, any photos with a particular keyword assigned automatically gets all keywords higher up in that keyword’s hierarchy.

 

However, if you look up in the Keywording panel to verify this, by default you won’t see this!!

 

For example, I have selected a photo with Victoria assigned to it.  Here’s what the Keywording panel shows, by default:

 

Lightroom-enter-keywords

 

It doesn’t show that British Columbia, Canada, and North America have also been assigned!  By default it is showing only keywords that you have explicitly entered or assigned.

 

The secret to seeing also keywords that contain this keyword is to go to the drop-down where it says Enter Keywords, and change this to Keywords and Containing Keywords:

 

Lightroom-keywords-and-containing-keywords
Now I can see them all.

 

There is one more little complication though — with “Keywords & Containing Keywords” chosen, you will find that you can’t type new keywords into the big keyword box where the existing ones are listed.  Instead, assign new keywords to photos by entering them where it says “Click here to add keywords” (in the screen capture above).

 

I think it is worth sitting down with pen and paper first, and planning what hierarchies make sense for you.   Then create them all using the Keyword List panel and drag existing keywords into them.

 

Here are a few other examples of hierarchies:

 

Types of Photography
Landscape
Macro
Portrait
Potential Composite
etc
Animals
Mammals
Bears
Grizzlies
Seasons
Winter
etc

 

You can also create keyword hierarchies in other programs, such as Excel and Word, or purchase keyword hierarchies online, and load them into Lightroom.  Stay tuned for a future post on this.

 

What hierarchies have you found useful?  Leave a comment below!

 

Related Posts:

Share

  45 Responses to “Organize Your Lightroom Keywords into Keyword Hierarchies”

  1. As I mainly do nature photography I am using it mainly for identifying animals and plants. There are the main groups mammals, butterflies, etc. Next are the families within the groups like psychidae within butterflies and in that family you have the individual species.
    For individuals I use the Dutch name as keyword but I also use the synonyms where I enter the scientific name and the German, English and French name.
    When I export a photo it will not only add the Dutch keyword but also the group name, the family name and all synonyms.

    The keyword list builds up while I photograph and name new species.

    Other important thing with the keyword list is to export it once in a while so you won’t lose all in case a corruption occurs. Or if you want to start a new catalog and don’t want to build the keyword list all from scratch again. You can import the list that was exported from the other catalog.
    And because the exported list is in plain text (XML), you can edit it in notepad and add several new keywords at once if that works better for you. Just keep to the syntax!
    Afterwards you can import the edited list into Lightroom and use all new keywords.

    Cheers,
    Peter

  2. Love all your organizing decluttering tips. Better than martha stewart:) hehe.

  3. I was lazy and purchased the keyword hierarchy created by Seth Resnick. While it contains some keywords I have no use for, it is very complete and I feel worth the price (about $100 I think).

  4. Great advice, thank you so much for explaining this. I am currently in the last stages of a 365-photo-project. Since I never thought I’d really make it this far, I was kind of lazy with keywording. I dreaded having to trace and keyword 300+ images in my Lightroom library, but using a hierarchy makes it a lot easier now. A real time saver!

  5. Having set up a keyword hierarchy, I would agree with the first 2 advantages. However if I want to use them as captions on a web page, advantage 3 becomes a disadvantage. Is there any way I can just use the ‘leaf’ without the twigs and branches for the caption? If not can I at least keep the structure of branch twig leaf, at the moment they get sorted alphabetically, so I can end up with, twig leaf branch, which makes a nonsense of the caption.

  6. This is the best tip ever! My keyword list was a mess and inconsistent. (and most images weren’t even keyworded). But after organizing the keyword list into about 5 main categories, i can not only find things easier, but when adding keywords to images I can think about the 5 main categories and what keyword (if any) I should choose from each one to add to the image. Thanks!

  7. LR now seems to be organising the keywords – perhaps it just takes time!

  8. Thanks for some great tips.

    I have some questions before I start building my own hierarchies. In your example you divide People in Client, Family, Friends etc but how do you handle the situation where clients and friends happened to have the same name? Is it possible to have the same keyword in two different hierarchies?

    • Yes, Michael, it is possible to have the keyword under two hierarchies, but it doesn’t work that well. You will have to assign both the Clients and Family versions of the name to your photos, and if you type in the name in the Keywording panel, you have to select which version before it will accept it. If you have a lot of crossover, perhaps this system might not be the best — instead of nesting names withing Clients and Family, you could put them under People, and just have “clients” and “family” as two independent keywords.

  9. Thanks, I am always amazed after many years of being an astute student of Lightroom to discover new tricks that make my life less complicated. I was so tired of wading through a virtual lexicon of keywords. Thanks for the tip.
    JA

  10. Thanks for the straight forward and easy to understand article! My keyword list is getting into a long mess, with quite a lot of similar keywords. Do you have any tips where i can group synonyms together so that i can add the entire group of keywords when adding one of them? :)

  11. [...] Lightroom supports hierarchical processing. [...]

  12. New to LR4.1 from PSE-Organiser – about 200 keywords, so I understand the utility of hierarchy in the keywords. BUT! My first experience with LR was that all the keywords imported as a linear list in alpha order. I find it really good to run down the list to find one or a few keywords – really fast compared to PSE.

    Maybe experience will prove that wrong. Otherwise your suggestions are very helpful for me. Most useful of all is the last – plan, write down tentative structures. This is probably only possible after you have made a hash of your first keyword list. LR comes to the rescue in being able to very quickly swap twigs, leafs and branches around.

  13. I am trying to make the switch from using Bridge and photoshop elements to Lightroom. I am definitely not there yet! I found that the keywords that I assigned to my photos in Bridge do not seem to transfer to Lightroom when I import (did i use the right word) them into LR. Ok how can I get the keywords to transfer to LR? I really don’t want to have to redo all of the keyword work I did in Bridge all over again in LR. Help!

    • Hi David, I am surprised that the keywords did not import. Now that the photos are in LR, if you haven’t worked on them yet, select them, then go up to Metadata>Read Metadata from Files, and see if this brings them in.

  14. I am in the process of organizing about 700 biology/ecology slides I have recently had digitized, and have keyworded them all. I used the heirarchies and was able to organize much more efficiently. However, i made a goof somewhere and I can’t seem to undo it. I have a keyword of “people” so that i know which plant/habitat photos contain people, too. BUT i accidentally put some non-people keywords under teh people heading. I have tried pulling them up and selecting them, then right clicking on “people” and choosing “remove this keyword from the selected photos”. that didn’t work–any other suggestions? btw, thanks so much for this great article!

    • Hi Karen, you’re welcome! I would click and drag the non-people keywords out from under the people heading — drag them to be in between other keywords to get them back to the top level, or drag them into (i.e. on top of) another keyword you want them within.

  15. [...] to structure keywords using what is called controlled vocabulary. (See also a nice discussion on hierarchical keywords.)Essentially, a controlled vocabulary consists of keyword hierarchies and nesting to minimize data [...]

  16. thank you very much for the tips. I looked before (not careful enough) and could not find it but I always felt it should be something like this somewhere in the settings.

    It’s not quite clear how one may export the keywords (XML part). It’s because I’m working with DNG files and the XML mentioned in the first comment is xml generated by the camera (ie Canon) ?

    • Hi Ariel, the comment refers to exporting a keyword list, not exporting keywords along with photos (For the latter, you would choose to include your metadata in the Export dialog.

  17. I’ve been on a Adobe LR forum (http://forums.adobe.com/message/5454327#5454327) regarding my “keywords not exporting” when sending them to a file folder. Someone told me to go to the keyword pane (LR 4.4) and choose “will export” in the keyword box. When I do that, I see that most of my keywords were dropped. I am now reading your blog, Seth Resnick, Peter Krogh, etc. I still don’t understand these hierarchies. I exported my Keyword list as a .txt file. I noticed that some of the keywords are in brackets. What does that mean? Any why were they put in brackets? I was going to print out the list and try to “hier” them, but it is 72 pages. Haven’t upgraded yet to LR5, but I assume I’ll encounter the same problem. I didn’t have this problem with LR3 and earlier. Any advise? I do keyword for stock. Should I just buy some lists?

    • Hi Wenda, right-click on a keyword in the Keyword List panel, choose Edit Keyword Tag, and then check “Include on Export”.

      • I’m still doing a lot of reading on keyword hierarchies in LR. Peter Krogh’s book explains it pretty well. However I have 72 pages of a “flat” list that I have to format into hierarchies. Also, when I go to my Keyword List>Arizona, it tells me that I have 1108 images with this keyword. When I go to the Keyword Tags window pane on the right, with “enter keywords” selected, it shows all my keywords. When I switch it to “Will export” NONE of the keywords show up. I then went to my Keyword list, found Arizona again, made sure it was checked & it was, then right clicked, and a dialogue box comes up with several options. I hit ‘edit keyword” then checked off the appropriate boxes. Now it does show up in “will export”

        Now my question is: can I batch this action for my 72 pages of keywords? Otherwise correcting this will be time consuming.

  18. I started using Lightroom with version 5. I like the idea of using Hierarchy with keywords.
    I ran into a problem that you might be able to help me with. example: Photo/family/parent name/child name/grandchild name. Now if I filter on child I also see the grandchild. The only way I have found to stop the sort at child is child/child. (Sue/Sue, Joe, Sam etc.) Joe and Sam being grandchildren with Sue being the child. If I just put Sue at the first child level I always see Joe and Sam pictures as well. It seems that filter has to always go to the bottom of the list.
    I want to be able to filter from the top and the bottom of the Hierarchy list. Someday I may have great-grandchildren and that would be added under the grandchild whose child it is.
    If this is the way it works I can live with that, but I was hoping there was a better way.

    • Hi Terry, you can filter on just a particular keyword, without that keyword’s children or parent by using the Library Filter, choosing Metadata, and then Keyword in the first column — and then, to the right of the column label “Keyword”, there is a little list dropdown — choose “Flat” from this. I didn’t know about this feature until another reader told me about it last week!

  19. Laura,
    Thanks for responding. That looks like it will do what I want without having to do the workaround that I came up with. I also want to thank you for all your free help on learning Lightroom. I think you have a very clear and understandable way of explaining things. I also appreciate that you define what the goal is before talking about how to get to the goal.

  20. Hi, I suspect this may be an amateur mistake, but….

    I have created a new catalog, I am sticking to one for each year. I have an extensive keyword hierarchy, and presets. On creating the new catalog, all of my presets seem to be where I would expect them, however, my keyword list has vanished. Why is this and how can I get it back

    Thanks.

    • Hi Simon,

      The keyword list is built from photos with keywords. If in creating your new catalog you re-imported photos without first in your old catalog having saved out your keywords and editing (with Ctl/Cmd-S), you haven’t carried over your work. You could also import your other catalog into this catalog to retain your work (File>Import from Another Catalog) – this is actually the preferred method because unlike the first, it retains collections, pick flags and virtual copies as well.

  21. Is there anyway to make a top level keyword JUST an organizational tool and NOT a keyword? I’ve had all my keywords organized since I started tagging. My main level tags are

    Activity
    Events/Holidays
    People
    Places
    Seasons

    Each of these has keywords in in (and in some cases sub-keywords as well).

    It bothers me that a photo of my daughter four-wheeling is tagged with “activity” and “people” in addition to FourWheeling and Sunny.

    Any ideas? Thanks!

    • No exactly, Jan. In the Keyword List panel you can right-click on a keyword and choose Edit, and then uncheck “Include on Export”. This way that level keyword won’t get exported with your photo. Next, so that you don’t see it on photos in the Keywording panel, change the dropdown at the top of the panel from “Enter Keywords” to “Will Export”. You can keep it this way, but you’ll have to type keywords into the small box at the bottom of the Keywording panel rather than the large box.

  22. […] which I found useful for say organising locations into countries and countries into continents.  Laura Shoe explains the benefits of this very well.  All these keywords got imported to Lightroom and have […]

  23. How do I quickly drag an existing keyword like ‘zebra’ up to sit on top of – Animals. It is taking a long time to put my existing hundreds of keywords into a hierarchy.

  24. I have used keyword hierarchies ever since learning about them from you in a class last year. Thanks! Is there a way to use the Paint Can tool to add keywords within a hierarchy to images? For example, say the hierarchy is People:Family:Dad. Is there a way I can set up the paint can tool so that it adds not just Dad, but also the information that Dad is nested within Family, which is within People? Thank you!

 Leave a Reply

(required)

(required, but will not be displayed)

Sign Up Today!
  • Laura’s Lightroom Newsletter Updates
  • Watch Laura’s Webinar: Getting and Staying Organized in Lightroom! [Recorded Live 10/11/14]
  • New Lightroom Video Tutorials and Articles
  • PDF of Laura’s Favorite Lightroom Shortcuts

Your trusted source for all things Lightroom!
I will not share your email. Unsubscribe anytime.
Sign up!